Discover how we helped Multi-location Fast-Casual Restaurant Group transform their financial operations through intelligent automation, achieving remarkable efficiency gains and cost savings.
100% Success Rate
Food & Beverage (QSR)
$8.5M
180+
The AP process was entirely manual and increasingly unsustainable. 2000+ invoices weekly were manually entered by location managers, causing delays and frequent errors. Approval bottlenecks existed where each location had different approval chains, resulting in inconsistent workflows and late payments. Lack of visibility meant corporate had no real-time view of payables, food costs, or vendor performance. Lost discounts & fees from missed early payment opportunities and late fees were costing thousands per month. Weak audit trail made franchise audits a major burden due to lack of systematic documentation.
We designed and implemented a fully automated accounts payable system tailored to multi-location restaurant operations through automated invoice processing, streamlined approval workflows, and food cost integration.
Automated Invoice Processing
Used OCR to auto-read invoice data and set up centralized email capture from each location's inbox.
• OCR technology for automated data extraction
• Centralized invoice capture system
• Vendor-specific processing templates
• Automated GL coding by category
Streamlined Approval Workflows
Built location-specific workflows based on amount and expense type with mobile approvals for restaurant managers.
• Location-specific approval hierarchies
• Mobile approval capabilities
• Escalation protocols for delays
• Override functionality with audit trails
Food Cost Integration
Linked AP system to POS for location-level food cost tracking and mapped purchases to menu categories.
• POS-to-AP integration
• Location-level cost tracking
• Menu category cost mapping
• Real-time food cost alerts
Invoice Processing
Monthly Discounts
Late Fees Eliminated
Margin Improvement
“The AP automation system has transformed our operations. We’ve captured thousands in early payment discounts, eliminated late fees, and our managers can now focus on customers instead of paperwork. The food cost visibility alone has improved our margins significantly.”
See how we can help you achieve similar results with our financial automation solutions. Schedule a consultation to discuss your specific needs.
